Platform Features

Powerful features for modern insurance

From AI-powered document extraction to enterprise-grade security, Polysea covers the full insurance operations lifecycle in one unified platform.

Hero Feature

AI Loss Run Extraction

Upload any loss run PDF and let Polysea's AI extract every claim, financial detail, and cross-page entry in seconds rather than hours. Our engine handles multi-page claims, complex table layouts, and inconsistent formats automatically.

Cross-Page Claim Detection

Automatically identifies and assembles claims that span multiple pages, ensuring no data is lost at page boundaries.

Financial Field Extraction

Extracts paid amounts, reserves, incurred totals, and all financial line items with high accuracy and confidence scoring.

Batch Processing

Process large multi-document uploads with configurable batch sizes, overlap handling, and real-time progress tracking.

Custom Templates & Instructions

Define extraction templates and per-job instructions to guide the AI for carrier-specific or non-standard formats.

Validation & Review

Review extracted data in a spreadsheet-like interface with confidence scores, side-by-side source comparison, and inline editing.

One-Click Commit

Once validated, commit all extracted claims and financial data to your system with a single click and a full audit trail.

Core Feature

Asset & SOV Management

Centralized Statement of Value management with detailed property information, insurance values, custom fields, and bulk import capabilities.

Property & Building Details

Track building specifications, construction types, occupancy details, square footage, and ISO classifications.

Insurance Values

Manage building values, contents, business income, and other amounts with automatic TIV calculations.

Address & Location

Full address management with geocoding, county tracking, and flood zone designation support.

Custom Fields

Define custom fields to capture data specific to your organization or carrier requirements.

Bulk Import & Updates

Import thousands of assets from Excel or CSV with validation. Stage and preview bulk edits before committing.

Change Request Workflows

GitHub-style change request system for multi-party review and approval of asset modifications.

Core Feature

Policy Administration

Full lifecycle management for insurance policies, from creation and binding through endorsement, renewal, and cancellation.

Guided Policy Creation

Multi-step workflow for comprehensive policy setup: coverage, rates, fees, and asset assignment.

Coverage Configuration

Define coverage types, limits, deductibles, and exclusions with support for multi-line programs.

Rate & Premium Calculations

Automatic premium calculations based on asset values, custom rate mappings, and divisor configurations.

Fee Management

Add and manage policy fees including base fees, custom surcharges, and carrier-specific charges.

Renewal Workflows

Streamlined renewal process with automatic rate adjustments, notifications, and status tracking.

Cancellation with Approvals

Policy cancellation workflow with multi-level approval requirements and rejection reason tracking.

Core Feature

Transaction Management

Seamless multi-party workflows between clients, brokers, and carriers with full audit trails and real-time status tracking.

Multi-Step Approval

Configurable approval workflows with multiple reviewers, delegation authority, and approval levels.

Client to Broker to Carrier

Support for the complete insurance transaction flow between all parties with status handoffs.

Transaction History

Complete audit trail of all transaction activities, changes, comments, and approvals.

Bulk Operations

Approve, reject, or process multiple transactions at once with batch workflow sessions.

Real-Time Status Tracking

Live status updates with in-app and email notifications at each stage of the workflow.

Review & Comments

Add reviews, comments, and notes to transactions for clear multi-party communication.

Enterprise

Security & Compliance

Enterprise-grade security with row-level data isolation, custom roles, and comprehensive audit trails for every action in the system.

MFA Authentication

Multi-factor authentication with TOTP support for enhanced account security across all user roles.

Role-Based Access Control

Fine-grained permissions with custom roles, delegation authority, and capability-based access management.

Row-Level Security

Database-level data isolation ensuring organizations can only access their own data, enforced at the PostgreSQL level.

Complete Audit Trails

Every action is logged with timestamps, user information, actor type, and detailed change records.

Data Encryption

All data encrypted at rest and in transit using industry-standard encryption protocols.

Session Management

Automatic session timeout, idle detection, and secure token management for added security.

Collaboration

Multi-Party Collaboration

Brokers, carriers, and clients on one platform with role-based views, real-time updates, and seamless data flow between all parties.

Organisation Management

Unified organisation model supporting clients, brokers, and carriers with configurable capabilities and relationships.

Real-Time Notifications

In-app and email notifications for submissions, approvals, status changes, and workflow updates.

Delegation Authority

Delegate decision-making authority across organisations with tracked audit logs and approval limits.

Custom Export Profiles

Define export profiles per carrier or program for consistent, compliant data delivery.

Document Management

Attach, classify, and manage documents across policies, assets, and transactions with version tracking.

RESTful API & Webhooks

Comprehensive API for integration with existing systems and webhooks for real-time event notifications.

Analytics

Export & Reporting

Powerful export capabilities with custom profiles, financial summaries, and flexible formats for downstream analysis and carrier submissions.

Custom Export Profiles

Define field selections, ordering, and formatting rules per carrier or program for consistent output.

Financial Summaries

Automated total paid, total reserves, and total incurred calculations across claim sets and policies.

Multi-Format Export

Export assets, policies, claims, and transactions to Excel, CSV, or PDF formats on demand.

Custom Field Inclusion

Include or exclude custom fields in export profiles for carrier-specific or internal reporting needs.

Extraction Metrics

Track extraction performance including processing times, accuracy rates, and document throughput.

LLM Usage Tracking

Monitor AI usage with detailed records of tokens consumed, model versions, and per-job costs.

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